Executive Board Local Teams

Task Description:

Assist the Secretary-General in the following tasks:

• Create and update HMSA’s Mastersheet.

• Archive All HMSA’s official documents (IOGs, SOPs, Reports, Manuals, Toolkits,...etc)

• Update HMSA Profile and Annual Guide.

• Develop the Term Timeline.

• Develop and update HMSA’s monthly activities calendar for members

• Develop a solid and user-friendly reporting system.

• Work on HMSA’s Half-Term and End-Term Reports.

• Draft Permissions and Accreditation.

• Translate all needed documents between Arabic and English.

• Participate in capacity-building efforts focused on secretarial work and competencies.

Requirements:

• Attended at least 1 NGA and/or 1 LGA.

• Being adequately oriented of HMSA bylaws and working structure.

• Good documentation and archiving skills.

• Excellent Google Workspace (e.g., Google Docs, Google Sheets, Gmail..etc) and Microsoft Office skills.

• High level of flexibility and communication skills.

• High proficiency in Arabic and English.

• Previous relevant experience is an asset.

• Previous capacity-building experience is an asset.

Task Description:

Maintain the HMSA Membership Database and update it regularly, including but not limited to:

• Updating HMSA members' personal data.

• Updating HMSA’s Workforce Personal Data.

• Tracking HMSA TO Alumni and updating their data.

• Tracking and documenting certificates issued to members on a monthly basis.

• Tracking HMSA Representatives in National and International Teams and updating their data.

• Tracking local and national GAs attendance.

• Tracking Standing Committee meetings attendance.

• Tracking Annual Financial Contributions Payment.

Requirements:

• Well-oriented with HMSA vision, mission, and fields of work

• Being adequately oriented to HMSA bylaws and working structure

• Excellent Google Workspaces (e.g, Google Sheets, Gmail, forms..etc) and Microsoft Office skills

• High level of flexibility and communication skills

• Motivated and passionate

• Punctuality and respecting deadlines.

• Previous relevant experience is an asset.

Task Description:

Assist the VP in:

General Tasks:

• Developing members’ engagement strategies for HMSA members

• Follow-up with with Standing Committee Officers’ and Support Division Directors’ Development Assistants on implementing members engagement strategies 

• Responsible for coordinating HMSA OSDs

• In collaboration with DAs, ensure developing follow-up opportunities after HMSA workshops and events.

Scoring and Tracking:

• Tracking applicants to all opportunities on the local, national, and international levels (In coordination with relevant TO members)

• Develop a unified scoring system for members.

• Regularly report on the performance of the top-performing members.

• Coordinate with HMSA TO and their Development Assistants to consistently update the Members’ Activity Tracking Sheet.

• Create a rewarding and acknowledgment system for HMSA members, including but not limited to certification.

• Develop a flagging system with specific criteria

HMSA Work Environment 

• Prepare and send HMSA Satisfactory Evaluation Form biannually 

• Prepare and send short Mental health surveys bi-monthly to the Local Teams

Bonding Activities 

• Ensure the implementation of members engagement cycle in Mentorship Program 

• Preparing bonding activities for GAs

HMSA’s Internal Group 

• In collaboration with DAs, develop plans for increasing engagement on HMSA’s internal groups 

• Coordinating HMSA Members Engagement marathon on HMSA Family Facebook Group.

Requirements:

General:

• Well-oriented with HMSA vision and mission.

• Motivated and passionate about HMSA work. 

• To be an extroverted personality and be aware of current trends on social media.

• Previous experience as a Development Assistant (Preferred)

Technical and Personal Skills: 

• Good writing, documentation & reporting skills.

• Good communication skills and flexibility

• Organizing and leadership skills.

• Basic Google Workspace skills, (e.g., Google Docs, Gmail, Forms… etc)

• Excellent written and spoken Arabic and English.

Commitments:

• Availability, approachability, responsibility, and internet access for frequent meetings throughout the term.

• Punctuality and respecting deadlines.

• Ability to attend local GAs. (and National GAs preferably)

Task Description:

Assist the VP in:

External Affairs CB:

• Capacitate members in the field of external affairs by conducting workshops and internal campaigns 

• Provide capacity building on policy writing through workshops and GA sessions.

Stakeholders Engagement :

• Work on mapping stakeholders for potential collaborations in our fields of work.

• Develop an annual collaboration plan for each Standing Committee and Support Division.

• Initiating communication with potential collaborators and maintaining communication with partners/collaborators as needed.

• Following up and attending meetings with our partners and collaborators while updating the partners database.

Requirements:

General:

• Well-oriented with HMSA vision and mission.

• Motivated and passionate about HMSA work. 

• Previous experience in External affairs work

• Previous experience in capacity building and campaigning (Preferred, not a must). 

• Attended 1 NGA and 2 LGAs (Preferred, not a must). 

Technical and Personal Skills: 

• Good writing, documentation & reporting skills.

• Good communication skills and flexibility

• Organizing and leadership skills.

• Basic Google Workspace skills, (e.g., Google Docs, Gmail, Forms… etc)

• Excellent written and spoken Arabic and English.

Commitments:

• Availability, approachability, responsibility, and internet access for frequent meetings throughout the term.

• Punctuality and respecting deadlines.

• Ability to attend local GAs. (and National GAs preferably)

• Ability to travel to attend meetings with externals (if any). (Preffered)

Task Description:

Assist the VP in:

HMSA Public Image:

• Ensure promotion of collaborations and external achievements on HMSA’s social media platforms

• Supervise and regularly meet with Batches Representatives

• In cooperation with the PNSDD, work to ensure that all of our updates are regularly uploaded to the website. 

• In cooperation with the Members engagement Assistant, work on open and coordinate HMSA Newsletter SWG

• Create and send out highlights to HMSA’s  partners and collaborators

• Coordinate the Public Image SWG

• Developing ideas to promote HMSA within our local community.

Requirements:

General::

• Well-oriented with HMSA vision and mission.

• Motivated and passionate about HMSA work. 

• Previous experience in public relations

• Attended 1 NGA and 2 LGAs (Preferred, not a must). 

Technical and Personal Skills: 

• Good writing, documentation & reporting skills.

• Basic graphic design skills

• Good communication skills and flexibility

• Organizing and leadership skills.

• Basic Google Workspace skills, (e.g., Google Docs, Gmail, Forms… etc)

• Excellent written and spoken Arabic and English.

Commitments:

• Availability, approachability, responsibility, and internet access for frequent meetings throughout the term.

• Punctuality and respecting deadlines.

• Ability to attend local GAs. (and National GAs preferably)